VDRs are a must-have tool for companies who handle sensitive information and support many business processes. They should be considered part of a comprehensive data security strategy that includes regular assessments of risk as well as training, incident response plans, ongoing monitoring and the implementation robust technical controls.

The primary reason to use an vdr when conducting business is to secure confidential documents. A company conducting due diligence for an acquisition or merger will want to make it as simple as it is for the potential buyer of the documents to examine the documents without worrying about theft or unauthorized use. The need for fast secure sharing of documents can occur in many scenarios. For instance, when legal counsel needs access to the company's records or audit reports, or a board member from a distance requires access to critical documents.

The security features of VDRs include access control encryption mechanisms, access control and audit trails to ensure compliance with standards for regulatory compliance like GDPR. In addition, many VDRs have features like dynamic watermarking. This overlays confidential documents with invisible or visible markers that can be tracked if the document is leaked outside the VDR.

In the event of an incident, the detailed logs that a vdr keeps can assist in the forensic investigation. They can also help companies understand what data was affected and how the breach occurred. A vdr could also be used to provide insights into areas that require improvement.

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