It is your job as an administrator to ensure that your team is properly organized. The variety of tools for managing work can make the task a bit overwhelming however, there are some that are more efficient than others. It is crucial to decide the tools and processes that are the most suitable for your team, and to discover the best way to use them.
Prioritization is the root cause of many organizational problems. It is not a good idea trying to handle multiple tasks simultaneously. It is possible to waste time on items of low importance, while ignoring tasks of high value. To avoid this, it's important to prioritize tasks based on their importance and the effort required to finish them. If you're not sure the best way to organize your tasks, identify the strategic goals for your business and the OKRs for the entire organization. Then, tie your work to these overarching objectives by linking tasks to their respective deadlines and deliverables.
When you have everything in one place, your team is able to stay on top of their work and meet deadlines. For example using templates for projects for all your projects will help you streamline the process and speed up approvals and reviews. Checklists for repetitive tasks are a great way to save time and improve accuracy. Also, when tasks are clearly assigned to team members it's easy to determine who's accountable for moving each task forward. This helps avoid a situation where one person is stuck with a small task while the rest of the team is waiting.