Board document management is a method that involves coordinating and sharing documents and materials of the board in a fair and equitable manner, before, during, and after meetings. The aim is for board members to be able to focus on governance, not long-winded manual processes and re-updating documents. It can be a hassle and difficult for directors to coordinate and manage meetings-related information using patchwork solutions like email, Dropbox or couriers.

A robust program for managing your board will help you reduce these issues improving communication and governance and improve the efficiency of your organization. Utilizing features such as electronic voting, messaging tools as well as meeting minutes and more Board portal software can help you automate many aspects of your Board of Directors' meetings.

With the right software, you can make it easy for your team to prepare digital board books in a matter of minutes instead of hours. You can import folders, or use templates that you have already saved. Or, you can begin from scratch. Then, you can share the board book in just one click. E-signature options make it fast and simple to sign documents and keep track of their status in real-time.

During meetings Board members can log in and instantly access all the documents that are related to agenda items. This removes the need for directors to send each other links to different versions. It will also ensure that your board's essential information is accessible from any place. Directors can also access meeting files and other materials during meetings. This lets them keep up-to-date with the latest organizational developments and ensure that their board's books are up-to-date.

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